A Global Leader In The Mail And
Document Management Industry

This company offers a full range of innovative
products and services. Their integrated solutions
cut costs, streamline operations, uncover revenue opportunities and add maximum value to customers' mail and document processes.

Background: This fortune 500 company manages the mail and document flow for national and international firms both large and small. They are involved in information flow, from the flow of marketing programs to the
flow of customer support functions. The firm engineers processes and technologies to save businesses time and money and to enhance their security and helping them to grow. These benefits are delivered to businesses and postal services worldwide. This client had originally come to us based on our reputation as a high-quality printing firm. What they didn’t know was that we provide sophisticated digital asset management solutions to companies of their size and sophistication.

Solution: This customer invests a great deal of
time and money to keep its brand image in the
public’s eye and must be careful to maintain
visual consistency. In a company of this size
that has presence throughout the world, it is
common to use multiple vendors for design,
marketing, advertising, and printing. However,
it becomes difficult to then coordinate and
manage all of the branding components and
marketing and promotional information
associated with creating promotional support
materials for print and the internet. For example, a designer creating a brochure may want to reuse an image created prior, but might not know where to locate the image. Cosmos came to the rescue by proposing and delivering a system that acts as a central repository of image files, documents and print-job information that serves all authorized personnel and their agency’s personnel. This secure, web based system is capable of accepting almost any universal standard file formats from a variety of platforms.

The image and document library system runs
on our MySuperfileTM platform. The capability
to organize and track multiple collateral file formats is one of the highlight features of this system. Another highlight feature is the ability
to allow users to set-up a single level categorization, multi-level categorizations or, a combination of both, in order to uniformly organize the collateral material.

The next crucial function is a flexible search
engine, driven by a robust and secured
Relational Database Management System
(RDBMS). The search engine searches by
collateral category, artwork category, file
format, related publication form ID’s, related
print job number and key words. Users with
access to the search function can download to
their desktop any collateral files displayed in
the search results page. The system also comes
with an innovative cataloging feature allowing
users to create different templates for
presentation of their search results. Once a
template has been created it can be used
repeatedly by all users for the presentation of
search results.

Overall Software Features:
Register and manage both staff and agency users
Create user groups
Manage collateral folders
Manage file carts
Download multiple files in one click
Manage product categories
Check-in job information and collateral
Create search results and view templates
Search collateral by product category, job information, and key word/s
Usage auditing and accounting system